Trainee Visa
Updated: July 2025, 10
A trainee visa is required for training that does not involve any on-the-job training (including public training by national or local governments).
The main target group is that even if they acquire skills in Japan, they will not be able to work directly after returning to their home country such as managers and supervisorsetc.
A major difference from "Technical Intern Training" is that this visa is intended for "non-industrial" training.
Additionally, we have no employment relationship with any Japanese organization. The organization in the home country to which you are dispatched must pay your salary, etc.
table of contents
Our services
1. Confirmation of requirements necessary for application and consulting
We check the situation, confirm requirements, identify concerns, and propose solutions.
Based on our past cases, we will guide you to obtain approval even for challenging applications.
2. Information on required documents
In addition to the documents to be submitted listed on the Immigration Bureau website, we will guide you through the necessary documents tailored to each customer's individual situation.
In some cases, we may be able to obtain certificates on your behalf.
3. Preparation of application documents
We prepare all the necessary documents and quickly create an application.
As needed, we will prepare a statement of reasons that addresses concerns and highlights key points.
4. Application to the Immigration Bureau
Applications to the Immigration Bureau will be made by our administrative scrivener.
You do not need to go to the immigration office (although you may have to go in person).
If a request for additional documents is received after the application, we will handle it on your behalf.
5. Receiving Approval
Our administrative scrivener will also receive your Certificate of Eligibility or the new residence card.
Benefits of Choosing Support Gyoseishoshi Law Firm
Specialized Visa Team
Our company provides support through a team of visa specialists with extensive experience and know-how.
Our staff, who have obtained permission for many difficult cases, will respond courteously and speedily.
Fast Response
Our motto is fast response.
We establish specialized teams for each project, and our systematized processes enable quick response.
We handle your applications swiftly and reliably.
Thorough Examination of "Employer" and "Applicant" Requirements
To obtain a visa, you must meet the requirements of the company and the applicant who will be employed.
Visa application records are managed by the Immigration Bureau, and records of incomplete requirements are also left behind.
We fully understand the customer's current situation and make sure that there are no flaws in the application.
Multilingual Support
We can also provide support in Chinese, English, Korean, and Vietnamese.
We have many foreign employees, so foreign applicants can feel at ease.
Expiration Date Management
After obtaining a visa and hiring a foreigner, the visa must be renewed.
We also support expiration date management and provides renewal notifications as needed.
Nationwide Support
We have offices in Tokyo, Nagoya, and Osaka, and can handle applications to immigration bureaus across the country.
Leave your trainee visa application to our visa experts!
Our company has offices in Tokyo, Nagoya, and Osaka, and our "visa application specialist staff" with a wealth of experience and track record are available to answer your questions.
Even if it is difficult for you to obtain a training visa on your own, we will work with you to find a solution and provide support.
If you apply for a training visa yourself at the Immigration Bureau and your visa is rejected, please leave it to us to reapply.
We also have staff who can speak Chinese, English, Vietnamese, and Korean, so those who find it difficult to consult in Japanese can feel at ease.
By making preparations tailored to each individual's circumstances, we can avoid problems later on and provide advice on creating an environment that will make it easier for you to stay in Japan.
If you applied on your own and were unsuccessful, please contact us!
[For those who have applied for a training visa and have received a “Notice of Submission of Additional Documents” from the Immigration Bureau]
A request for additional documents does not mean your application has been denied.
The submission of additional documents is time-sensitive.
In many cases, documents must be submitted within 1-2 weeks from the date of the notice, so prompt action is crucial.
We also provide support for submitting additional documents, so please contact us.
[Those who applied for a trainee visa and were rejected/those who wish to reapply] 
There is no need to give up on obtaining a visa just because you receive a notification of denial.
By identifying and addressing the reasons for the denial and reapplying, there is a possibility of approval.
At our company, we accompany applicants to the Immigration Bureau to confirm the reasons for refusal and provide support for re-applications.
Click here for details[Confirmation of reasons for visa refusal/re-application]
Trainee visa application requirements
The main requirements for a training visa application are:
- The content cannot be obtained through simple repetition of tasks.
- Training participants have a certain level of knowledge, but they can only acquire it through training in Japan.
Example: Employees of a Japanese local subsidiary learn the rules and management standards of the Japanese head office.
Resumes of trainees are required documents. - The person in charge of training must have at least 5 years of practical experience related to training.
*You are required to submit your resume. - Training facilities and accommodation facilities are secured, and a life manager is assigned.
- Return travel expenses, etc. must be guaranteed.
- In addition, a system must be in place for reporting to the Immigration Bureau, etc. and storing documents in the event of an emergency.
What is a training plan?
When applying for a trainee visa,the content of the training planis evaluated.
- If there is on-the-job training, it must be within a certain percentage of the total training period.
*The key is to create a plan that includes the specific period and training content.
If the training content is group-based, a plan for each group is required. - The training period must be within one year.
Trainee visa Q&A
"Technical training" is carried out by signing an employment contract with the Japanese company that accepts the practical training.
In other words, you will acquire skills while working as a worker.
On the other hand, "Training" does not allow on-the-job training, so you cannot work as a worker.
“Training” is an activity that receives compensation.
This means that as a worker, you cannot enter the production line or stand on the sales floor.
For this reason, the receiving company must not receive compensation for selling the products made using the actual production line during the training or serving customers, so the products made during the training on the production line should not be disposed of or put on the market. This is not allowed, and customer service training will mainly consist of mock training (role-playing).
In addition, on-site visits and one-on-one instruction are also accepted as training content.
The maximum length of stay on a “short-term visitor” visa is 90 days.
Therefore, it is considered suitable for relatively short-term training such as orientation.
The "trainee" visa is considered suitable when there is a need to provide medium- to long-term education and training for management supervisors and executive candidates.
In any case, the content of the training will determine whether or not you will be granted a visa, so we recommend that you consider the content of the training.
It says that it can be renewed, but is it easy to do so?
The duration of the “training” qualification is generally one year.
It seems that renewal will only be granted if it is determined that there are special circumstances after hearing the circumstances from the applicant or the host company, so please be aware that it will not be easy and plan your training schedule with plenty of time. We recommend that you stand it up.
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