Bidding qualification application agent
Updated: July 2025, 9
Recently, an increasing number of companies are outsourcing their bidding qualification applications.
Among companies considering applying for bidding qualifications or considering outsourcing, there are probably many who are unsure of the actual burden of applying in-house, or who are unsure whether to outsource given the scale of the project.
As a company that supports many companies with various applications and bulk management/submissions, we will explain the unknown hassle involved in applying for bidding eligibility and the actual time it takes.
◆Table of Contents◆
Various burdens involved in applying for bidder qualifications
Burden ① Application destination
There are many local governments that accept applications for bidding qualifications.
There are over 120 local governments that can apply through the electronic application system called "BID-ENTRY Bidding Qualification Application System."
There are other application systems, and some local governments only accept applications by mail.
With so many local governments accepting applications to participate in bidding, and each using slightly different systems and documents, it can be a huge burden.
Burden ② Deadline
The application period varies depending on the local government.
The more municipalities that apply, the more complicated it becomes to manage deadlines.
It is not uncommon to hear people say, "I applied to so many places that I ended up missing the deadline."
Burden 3: Application Form Preparation
Needless to say, completing an application is a huge burden.
There are so many fields to enter, such as basic company information, contact person, and past performance in the desired industry, that just checking the outline can be a hassle.
Also, the information required and the input format vary depending on the local government, so even experienced users need to be careful when entering information.
Burden ④ Required documents
The documents required vary depending on the municipality.
If you submit all the necessary documents, such as a certificate of all historical facts, tax payment certificate, and seal certificate, the number of pages will naturally be quite large.
It is possible that necessary documents may be missing or incorrect.
Also, please be aware that some local governments may require you to submit the original documents.
By the time you realize it, the deadline is approaching and you may not be able to get the original in time.
Burden ⑤ Renewal application
Bidding eligibility is not something that can be obtained once and for all.
Most municipalities require you to renew your license every two years.
Each time, you will need to fill out an application form, gather the necessary documents, and submit them again.
How much time does it actually take?
So, if a company were to apply for bidding eligibility in-house, how much time would employees need to stop their regular work to complete the application process?
In many cases, applications to participate in bidding are submitted to hundreds of municipalities, so let's say you apply to 400 municipalities.
If each case takes an average of 2 hours,800 hours in total.
This is one full-time employeeAbout 5 monthsThis means that you will have to concentrate solely on application work.
Furthermore, although applying for bidding qualifications is not difficult, it is extremely time-consuming and places a significant burden on the main business, making it a task that is easily personalized.
Therefore, depending on the timing, it is possible that only employees who are unfamiliar with applications will be handling the process, which could increase the time required and the risk of mistakes.
Why do I still want to bid?
Although the bidding process is complicated, the benefits are still overwhelmingly great.
Advantage 1: You can get large jobs
Bidding projects for government agencies and local governments can range in value from several million yen to several hundred million yen.
Once a bid is won, it will not be a one-off project, but can become a stable source of revenue that significantly boosts the company's profits.
Advantage 2: Secure payment
Since the client is the national or local government, there is little risk of non-payment.
A major attraction is that you can receive orders with peace of mind, as you do not have to worry about the risk of the other party going bankrupt, as is the case with private transactions.
Benefit 3: Build a track record
Having a track record of delivering to government agencies will increase your credibility.
Especially when developing new customers or selling to private companies, simply being a company that does business with public institutions makes it easier to gain trust, which can lead to future business expansion.
Advantage 4: Chance to receive continuous orders
Bidding is not always a one-time event.
We often receive continuous requests from the same client for renewals or repeat projects.
The first successful bid has the potential to lead to a long-term business relationship in the future.
Leave it to the support administrative scrivener corporation
By outsourcing the application process, you can submit applications to more local governments with low risk, without having to stop your main business.
What we want is for companies to not only register their qualifications to participate in bidding, but also to win bids and improve their business performance.
There are jobs that only administrative scriveners can do, not ordinary outsourcing companies.
Please use Support Administrative Scrivener Corporation as your partner for your bid management operations.
