Cosmetics manufacturing and sales license renewal procedures

Updated: July 2025, 10

Cosmetics manufacturing and sales licenseRenewal procedure every 5 years is required.

In order to continue business, you must apply for renewal before the license expires.

It depends on the prefecture where you are applying.Renewal applications should be submitted 2 to 3 months before the expiration date.It is common.

The standard processing time is approximately 30 to 60 days from the date of application.かかりますので、

Ideally, you should start taking action six months before the expiration date so you don't have to panic right before renewal.

The renewal application will check your operational structure for the past five years, so it is important to make thorough preparations.

We provide support to help businesses that are new to renewal feel at ease, so please contact us first.

　Key points of renewal review

Unlike a "new application" where the focus is on whether "procedures (GVP, GQP) are properly defined," a renewal review:For five years after obtaining permission, confirmation of the actual situation, such as whether work is being carried out in accordance with the procedure manual and whether the contents of the procedure manual correspond to the actual situationwill be the focus.

When renewing, a local government office will conduct an on-site inspection after you apply, so advance preparation and how you respond on the day are also important.

During the on-site inspection, the actual creation status, appropriateness of content, and storage status of various records specified in the procedure manual will be confirmed.

Please note that there are various records that must be prepared after obtaining permission, regardless of whether or not you actually handle cosmetics.

　Our support details

Our company not only submits renewal applications to government offices, but also provides support in conducting on-site surveys (verifying the contents of GQP/GVP procedure manuals) and providing advice on improvements in preparation for renewal applications, as well as attending on-site inspections by government offices and receiving permits.

① Survey on actual situation for renewal application

We will review the GQP/GVP procedures currently in use and the associated records, and identify points that are likely to be pointed out when updating and areas that require improvement. Depending on your request, we will conduct an investigation by visiting you or sharing data, and provide advice on improvements based on the results, as well as reviewing the documents after improvements have been made.

② Preparation of application documents and application on your behalf

We will prepare all the documents necessary for the renewal application and submit the application to the government office. *Some certificates may need to be prepared by the business owner.

3) Pre-lecture for on-site investigation at government offices

In preparation for the actual on-site inspection, we will conduct a mock on-site inspection. We will carefully explain the overall flow of the on-site inspection, frequently asked questions, and points that are likely to be checked.
Even businesses that are renewing for the first time can do so with confidence.

④ Attending on-site inspections

On the day of the on-site inspection at the government office, our staff will be present.
Generally, the business operator will be responsible for handling the matter, but we will provide advice and follow-up to ensure that the on-site inspection is completed smoothly.

　General support process

* Varies by prefecture.

Common problems and omissions during renewal procedures

There are no records of GQP and GVP...

"There hasn't been a proper handover from my predecessor, so I'm creating the document without really understanding it, but I'm worried..."
"I have the documents,There is no record of performanceThere are so many places I'm worried..."

--There are quite a few pharmaceutical personnel who have concerns like these.
Especially for small and medium-sized businesses, or those dealing with GQP and GVP alone,
Common issues include inconsistent record formats and inspections being carried out but not recorded.

The procedure for when changes were made was overlooked...

There has been a change in the name of the corporation, the address of the representative or the person in charge, but no prior notification of the change has been submittedThe cases are surprisingly numerous.

Common examples of overlooked changes

・Address of the general manufacturing and sales manager
・Officers responsible for pharmaceutical affairs

　Reward table

*If a long distance trip is required, additional travel expenses will be incurred.

*A separate quote will be provided for irregular cases.

✅ If your renewal deadline is within six months, please contact us as soon as possible.