Points to note when applying for permission

Updated: July 2024, 3

1. Additional submission of missing documents, etc.

① Attached documents such as vehicle inspection certificate and electronic media are not attached.

・Please be sure to check that you have all the documents before submitting at the counter.

・For vehicles whose vehicle inspection has expired, attachments are required even when applying online.

・If you created it using the electronic application creation system, you will also need to submit electronic media such as CD-R(W) or DVD-R(W).

② “Nearby map” for unrecorded routes is not attached.

[Points to note when applying]

・In order to expedite the review process (reducing confirmation/correction time), if the departure point, destination, or intermediate route includes an unrecorded route, please submit a "nearby map" with its location and 10-digit intersection number. Attachment is required.

2. The update/change application category is incorrect/the content cannot be confirmed.

①Renewal application

[Points to note when applying]

・There are items that differ from the previous permit outside of the permit period.

(location of departure and destination, en route route, weight/dimensions, number/number of vehicles, etc.)

→ Your application will be sent back, so please check again whether any changes other than the period are required, and if there are any changes, change the application category to changed, organize and clarify the changed parts and contents, and resubmit. .

-Permit period has expired at the time of application

→ Your application will be returned, so you will need to attach new supporting documents and resubmit.

*Excludes applications whose period has expired after application.

②Change application

[Points to note when applying]

・Unable to confirm changes as they are unknown

→If the change is not listed in the pull-down menu or there are multiple changes, you will need to select "Other" and provide information on the "specific reason for the change" and the "permit number of the previous permit."

・Although the renewal period has not yet arrived, the permit period has been renewed along with the change.

→Since the period exceeds the permitted period, all routes will need to be reviewed and a fee will be charged.

3. Different types of semi-trailer are mixed in one application.

【problem】

・To be eligible for a comprehensive application, the following four items must be the same: "vehicle type (same axle type)", "loaded cargo", "passage route" and "travel period".

-However, since you select "General semi-trailer (other)" in the vehicle type selection and apply for different vehicle types and cargo at the same time, it takes time to confirm and send back the application.

[Points to note when applying]

・Comprehensive applications involving multiple vehicle models will be returned. Applications must be divided by vehicle type.

4. The proposed route includes impassable areas.

【problem】

・As a result of the review, including discussions among road administrators, there is a high possibility that the road will be impassable.

・Also, we will have to confirm whether the vehicle is actually impassable (including whether there is a detour), which will take extra time for the inspection.

[Points to note when applying]

・When creating and submitting an application form, it is necessary to use the "simple calculation function" to check whether the vehicle is passable, whether or not it is possible to proceed outside the designated direction, whether there are one-way streets, night traffic (weight D) sections, etc. (We recommend that you select a route based on the calculation results.) If there is any impassability, the route will be returned.

5. The contents of the vehicle inspection certificate and the vehicle specifications are different.

【problem】

・The contents of the vehicle inspection certificate, all-side drawing, and specifications table may differ from the vehicle specifications, and it will take time to confirm and return the application.

[Points to note when applying]

- It is necessary to carefully check the vehicle inspection certificate, all-side drawings, specification sheets, etc. issued by each vehicle manufacturer, and transcribe them to ensure there are no mistakes. If there is a mistake, it will be returned.

6. The route chart and the route on the map do not match.

【problem】

- The departure and destination addresses are far from the starting and ending points of the route chart.

-The starting and ending intersections are incorrect, resulting in unexamined sections, which will take time to confirm and send back.

[Points to note when applying]

- It is necessary to specify an intersection in a position that covers the entire traffic route. If it is unclear, it will be sent back.

7. The route cannot be determined due to insufficient address and number information for the departure point and destination.

【problem】

・Due to insufficient information on the address and lot numbers of the departure point and destination, it is not possible to determine the departure point and destination on the map, and the route around the starting and ending points becomes unclear.

（✕）○○ city △△ town ➡It will be sent back.

（○）□□Prefecture○○ City△△Town××－× ●● Building

・As a result, we are unable to complete the review due to a lack of consultation, which requires confirmation.

[Points to note when applying]

・The address lot number must be filled in accurately, including the lot number and building name, so that the starting and ending points can be identified.

If your entry is insufficient, your application will be returned.

8. Names of unrecorded routes are not entered.

【problem】

- If you create a route using the "Digital Map Route Creation System", you can create a route even if it is displayed as "Unrecorded Route". If you apply as is, the route name will only be displayed as "unrecorded route", so it will take time to confirm the route and send it back.

[Points to note when applying]

・You must manually enter the route name and fill in all route names on the route.

(Example: ○○ town road □ line (unrecorded route), etc.)

You can find the route name by asking the road administrator by phone or fax, or by looking it up on residential maps or the Internet.

9. When loading bulk cargo, the adjacent axle load exceeds the general limit value.

【problem】

・When loading bulk cargo on a 1.3-axle semi-trailer that falls under the 1.8 special vehicle types, if the adjacent wheelbase is 19 to 19 m, the adjacent axle load is XNUMX tons or more, which exceeds the maximum limit of the Vehicle Restriction Ordinance. Masu. (As a matter of fact, there are vehicles whose adjacent axle load is XNUMX tons or more and whose safety standards have been relaxed.)

[Points to note when applying]

・The weight of the loaded object must be reduced so that the adjacent axle load is within the general limit value of the Vehicle Restriction Ordinance.

・If it exceeds the general limit, it will be returned.

10. The application date does not match the submission date

[Points to note when applying]

・The application date must be the document submission date (for online applications, the data submission date).

・If there are any extreme deviations, you will need to correct them at the review desk on the submission date.

・If your existing permit has expired at the time of application, it will be a new application.

11. Even though I applied for renewal, the travel route is discontinuous.

【problem】

・Although the registered content in the road information handbook has changed due to new route registration or changes to existing content, the previous permit data is used as is when renewing the period.

[Points to note when applying]

・It must be created using the latest road information handbook map display system.

・Before submitting application data, it is necessary to calculate the route and check whether the route is continuous.

If it is discontinuous, it will be sent back.

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・Management cannot keep up due to frequent vehicle changes

・There are no employees who are aware of the transfer or retirement of the person in charge.

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