Central management of financial permits
Updated: July 2025, 10
table of contents
Frequently asked questions regarding financial licenses and permits
- There are many regulations to be observed, such as laws, regulations, supervisory guidelines, and various guidelines, and I am worried about whether I have missed anything.
- Although the procedures themselves are being handled, other legal books and documents have not been established.
- Failure to notice the existence of notifications unique to the financial industry leads to the discovery of a procedure omission
- The authorities have already asked us to carry out testing and reporting, and we don't know where to start.
- I want to prepare a management system in advance so that I can be prepared whenever an inspection comes.
- We want to strengthen our compliance system in line with company developments (listing, etc.)
We can solve all your problems at once with our "Comprehensive Financial License Management"!
General support for strengthening and maintaining compliance systems
Our "financial license and permit comprehensive management" provides general support for financial compliance systems, as follows:
Applicable licenses: We can handle a wide range of financial-related licenses!
We can handle the following licenses and permits listed on our website!
- Notification of special business operations for qualified institutional investors, etc.
- Registered as a Type 1 Financial Instruments Business
- Type 2 Financial Instruments Business Registration
- Investment management business registration
- Investment Advisory and Agency Registration
- Financial services intermediary registration
- Registered as a money transfer business operator
- Notification and registration of prepaid payment instrument issuers
- Registered as a cryptocurrency exchange business
- Registered as an electronic payment agent
- Money lending business registration
- Registered as a credit purchasing agent
- Registered as a contractual business operator handling credit card numbers, etc.
Support content: All operations related to strengthening and maintaining compliance systems
| Support content (example) | Benefit |
| Management and proxy of procedures (change notification, change registration, business report, etc.) | When and what procedures are required?Consultation is also available. We can also remind you of procedures that occur every year. →Not just a proxy,To prevent oversight of proceduresIt works! |
| Creation and review of various documents (legal books, internal regulations, etc.) | It's not just about correcting one document, cross-sectionalConsultations and updates are possible → Between documentsIntegrityAlso maintainPrevents missed updates! |
| Responding to amendments to laws, regulations and guidelines | When amendments to laws, regulations, and guidelines occur, AmendmentAlerts and response informationIs also possible →Preventing oversight of amendments |
| internal audit support | As a financial expert and third party, Identify and report issues →Please use the report contents for your own internal audits. Preventing it from becoming a mere formality·twistEffective AuditingTo |
| Planning, implementation, recording and follow-up of in-house training | Based on the audit results and daily business issues and consultations, Support for in-house training planning and implementation →In-houseKnowledge consolidation・Contributes to raising the level of those involved! |
| Anti-money laundering support (AML/CFT support) | Taking into account the latest revisions to the Money Laundering Guidelines, We also provide support for anti-money laundering measures! |
Depending on your needs, we can also offer support tailored to your business needs!
Reference: If you would like to request management other than financial licenses and permits
In addition to financial licensing, we also handle a wide range of other licensing and approvals.
If you are interested, please also see below.
Characteristics of financial licenses and permits / Effectiveness and benefits of outsourcing
First of all, why is it effective to outsource the central management of financial licenses and permits?
We will explain the characteristics of the permits.
Maintaining licenses and permits requires specialized knowledge and response
- Many abstract criteria, such as organizational and personnel requirements
- There are a wide range of relevant laws and regulations, and legal amendments occur frequently.
(Financial Services Act, Act on Prevention of Transfer of Criminal Proceeds, Act on the Protection of Personal Information, etc.) - Internal management is unique and complicated (many notifications and internal regulations are required)
→ Through the eyes of experts,Preventing oversight of procedures and responsesis now possible!
realism
- Various procedures (change notification, change registration application, etc.) are not accepted even if you simply prepare the necessary documents.
- In reality, it is necessary to check whether the product complies with laws, regulations, and various guidelines.
- After obtaining a license, inspections by government and self-regulatory organizations are also conducted.
→Not just the procedures, but also from the actual situationConsultation desk where you can get adviceIt can also be used as a!
*If a business directly consults with the authorities about the actual situation,
A defect may suddenly be discovered, triggering a report and inspection response...
Recent trends toward "stricter compliance"
Financial-related approvals make it easier to record large sales, etc.While business opportunities are expanding,,Depending on the results of the financial branch inspection, there is a possibility of severe consequences such as administrative penalties.As a result,Risk of negative impact on the credibility of the entire companyin XNUMX minutes by bus from Yonago Station.
In addition, there are many things to be done after obtaining a license, and many of the required notifications are unique to the financial field.Permits and approvals are prone to omissions in procedures and compliance with legal matters.It can be said.
Nowadays, when compliance is being called out loudly, mainly major companies,"Let's review the management of financial permits and licenses to make them more effective.""Let's create a system that can withstand on-site financial inspections as soon as possible."This movement is progressing rapidly.
→ Maintaining compliance is not a one-time response and then the end of it; it also places a heavy burden on the company.
By putting in the eyes of experts,Reduce the burden on your compliance departmentWhile
Developing and maintaining a more effective compliance systemis now possible!
Support flow
Nationwide Support
Support record (partial)
■Company A (foreign financial instruments business operator)
[Permission to hold]
Real estate transaction business/financial products transaction business
[Our business content]
Deadline management operations, renewal/change procedures, submission of business reports, internal audits, and internal training implementation
■Company B (real estate developer listed on JASDAQ)
[Permission to hold]
Real estate transaction business, construction industry, financial products transaction business, real estate specified joint venture, first-class architect office
[Our business content]
License management operations, renewal procedures, change procedures, risk management, internal audits, and in-house training implementation
■Company C and affiliated companies (domestic financial instruments business operators)
[Permission to hold]
Financial products trading business, money lending business
[Our business content]
Complete deadline management, change procedures, submission of business reports, internal audits, and internal training.
FAQ
I have been asked by the authorities to submit a summary document. What are the key points and points of caution?
The format of the "Summary" will vary depending on the type of industry being registered (Type 1, Type 2, Operations, or Advisory), but it is basically a document that explains the following elements in writing.
- What kind of company is it (history, executive information, capital, shareholders, etc.)
- What kind of work (content, method, scheme, customer base, etc.)
- How to do it (methods of solicitation and explanation, contract method, business flow, etc.)
- Is there a system and structure in place to achieve this (personnel composition, business execution system, decision-making process, etc.)?
The summary is prepared at an early stage of the registration application process. However, subsequent interviews with authorities, negotiations, and the creation of regulations will be based on the contents of the summary, so it is one of the most important documents in the registration application process.
If the contents of the summary are insufficient (lack of explanation, etc.) or inappropriate (lack of consistency, etc.), subsequent communication with the authorities will be difficult and the preliminary review will be prolonged.How accurate and easy to understand can you provide a summary at the start?" is the key point.
In addition, many of the issues addressed in the summary are based on the "Comprehensive Supervision Guidelines for Financial Instruments Business Operators, etc."
The "Comprehensive Supervision Guidelines for Financial Instruments Business Operators, etc." contains various matters that financial instruments business operators must comply with and take note of when conducting their business, so it is necessary to thoroughly understand the supervision guidelines before creating a summary document.
What should I do if my compliance officer leaves the company after I register?
first,"Procedural aspects"is about.
When a compliance officer of a financial instruments business operator resigns, the company must appoint a suitable successor and submit a "Notification of Change in Officers or Employees Specified by Cabinet Order of the Financial Instruments Business Operator" within two weeks of the date of retirement (or the "date of change" if different from the date of retirement).
You will also need to make changes to your affiliated association, etc. according to the operation of each association.
In particular, if you are a compliance officer, you are likely to also be registered as a contact point or complaints point for associations, etc., so be sure to change all the details related to the retiring employee without missing anything.
Next, the more important "Actual situation"is about.
The compliance officer of a financial instruments business operator, as a "key employee," plays an important role in ensuring compliance with laws and regulations, providing guidance, and supervision of the financial instruments business operator.
As this is an important position that is essential for compliance, full-time status is required, and the authorities' inspection of the "personnel requirements" that must be met by financial instruments business operators places particular emphasis on verifying knowledge and experience.
Therefore, when selecting a new successor, it is necessary to pay attention to the following factors.
- Must have the necessary knowledge and experience to be a compliance officer at a financial instruments business operator
(= It is not acceptable if the necessary knowledge and experience cannot be explained on the resume or personnel composition document) - In principle, the candidate must be a full-time employee with no concurrent or concurrent positions
(= Do not hold concurrent positions or hold concurrent positions that may interfere with work execution)
If you have concerns about the above factors, even if you submit a change notification to the authorities, you may be asked to provide additional explanations, your notification may not be accepted, and you may be prompted to reconsider your staffing arrangements.
In addition to making sure there are no gaps in the employment history when a compliance officer takes over, a transition period of at least one to three months is usually necessary, given the important duties and responsibilities of the compliance officer.
There are many cases where the sudden resignation of a compliance officer leads to the company's internal management system suddenly becoming weak.
To prevent this from happening, it is effective to be aware of the following points on a daily basis.
- Organize work and documents thoroughly to minimize personal tasks and management
- Increase opportunities for other executives and employees to be involved in compliance issues and foster a company-wide awareness of compliance.
- Place a person other than the person in charge in the Compliance Department and focus on training the next generation.
- Allow sufficient time for handover of key positions
When it comes to consulting about licenses and permits in the financial field, should I ask a lawyer or an administrative scrivener?
Rather than choosing between lawyers and administrative scriveners, we recommend carefully selecting a contractor that has a proven track record of registration, knowledge, and know-how regarding the licenses your company holds.
There are many professional and consulting firms in Japan, but especially in highly specialized fields such as the "financial instruments trading industry," there are only a handful of truly experienced professionals.
"I heard that they had a proven track record, but I had no experience with registering changes."
"Even though I have experience in investment advice, this was my first time in Type 2."
Many people come to us for advice because of the above-mentioned mismatch between the work they want to do and the contractor, which makes the procedures long, complicated, and difficult.
Also, many people mistakenly think that "lawyer = almighty."
Lawyers are legal experts who are active in legal interpretations of the gold business registration process, but they are not necessarily familiar with administrative procedures or regulations such as financial sector guidelines.
In fact, to maintain licenses and permits, it is necessary to establish and continually review operations that comply with relevant laws, guidelines, and guidance from authorities, taking into account the business your company is currently conducting, the business you wish to conduct, and the state of your organizational structure.
You should choose a contractor that is familiar with the content of your company's financial instruments trading business (practice, case studies, etc.) and has a track record, knowledge, and know-how in the administrative procedures.
Also, it's important not to just review it once and then leave it at that, but to continue to maintain it. Because it will be a long-term relationship, it's important to carefully assess the tempo (sense of speed) and compatibility between the people in charge.
