Vietnam corporation Japan branch established

Updated: July 2025, 2

Steps for setting up a Japanese branch of a Vietnamese company and starting operations

How do I set up a branch office in Japan?

The general flow from the time the Vietnam head office decides to open a branch in Japan is as follows.

General procedure for setting up a branch office in Japan is below.

Authentication of the company's certificate of existence at the consulate

　

Based on the decision of the head office, we will carry out the certification procedure for the "Certificate of Company Existence" at a Japanese consulate or a notary public office in your home country.

If the process is to be carried out at a Japanese consulate, the person who will be the representative in Japan will carry out the certification procedure for the certificate of existence of the company at the consulate.

　

　

Notarize a certificate which proves an existence of a company at Consulate General of Japan

　

Based on a decision of a head office, you will carry out a procedure of notarization at Consulate General of Japan or a notary public's office in Vietnam. If you do at Consulate General of Japan, a representative of a branch office needs to carry out the procedure.

Application for registration of establishment of foreign company business office to Legal Affairs Bureau

　

We will prepare the notarized documents attached to the certified "Certificate of Company Existence" and apply for registration to the competent Legal Affairs Bureau through our affiliated judicial scrivener.

Registration will be completed in approximately one week after applying for registration to the Legal Affairs Bureau, and you will be able to obtain a certified copy of the registration.

　

　

Apply a registration of Establishment of a Business Office in Japan to Ministry of Justice

　

Apply a registration with the certificate notarized to Ministry of Justice. After a week, a registration will be completed and you will be able to acquire a registration of a company.

Business begins after obtaining permits, opening a bank account, submitting tax-related notifications, etc.

　

Once the business office establishment registration is completed at the Legal Affairs Bureau, the business becomes the subject of rights and obligations in Japan, and procedures such as applying for permits and obtaining status of residence are possible.

It is also possible to open a bank account as a branch.

Once the various necessary procedures are completed, it will be possible to officially open for business.

　

　

Commencement of business activities through an acquisition of permits and licenses, opening a bank account and notification to Tax office

　

Once you have completed a registration of Establishment of a Business Office in Japan, you can be a subject of rights and duties in Japan. You can also carry out a procedure of acquisition of permits and licenses and visa. Besides, you will be able to open a bank account as a branch office. After those processes you can begin business activities officially.

Certification procedure for company existing certificate

Notarize a certificate which proves an existence of a company

The certification procedure for the certificate of existence of the company will be carried out by the representative in Japan at the consulate.

Representatives in Japan can be of any nationality, not just Vietnamese nationality, but Japanese nationals must have an address in Japan, and non-Japanese nationals must have a Japanese residence status (permanent resident visa).・You must have a business manager visa, etc.)

A procedure of notarization of the certificate should be carried out by a representative of a branch office. Not only Vietnamese but all nationalities can be a representative of a branch office as well. Although if a representative is a Japanese he/she should have an address in Japan or is a non-Japanese he/she should have visa (permanent, business manager) in Japan.

Documents required for certification of company business license certificate and articles of incorporation

Documents required for notarization of a company operating license and an article of the corporation

① Application form

② Head office business license certificate (original)

③Articles of incorporation of the head office (original)

④Minutes of the board of directors meeting at the head office (original)

⑤Identification card of branch representative (passport and residence card)

①Application Form

②A certificate of an operating license of a head office (Original)

③An article of incorporation of a head office (Original)

④A minute of Board of Directors (Original)

⑤An identification document of a representative (Passport and Resident Card)

Where to perform the certification procedure for the company's existing certificate

Places you can carry out the procedure of notarization of a certificate which proves an existence of a company

For inquiries regarding the establishment of a Japanese branch office or permissions related to the establishment of a Japanese branch office, please contact the Support Administrative Scrivener Corporation.

For further questions and inquiries, please contact us!

At Support Administrative Scrivener Corporation, we provide legal services and consulting to companies that are entering the Japanese market and those who are setting up bases in Japan.

The work related to expanding into Japan is highly specialized, and it can be said that it is one of the fields where there are few administrative scriveners who can handle it.

Our staff can speak a variety of languages ​​and have a proven track record of application. Please contact us by all means.

We Support Gyoseishoshi Law firm provide services and consult with a company which is trying to enter into Japanese market and with a person who is trying to set up a branch office in Japan. Expanding the business to Japan requires high degree of specialization and not many Gyoseishoshi can deal with this field. Our staffs have achievements and can speak several languages. We'll be waiting for your inquiries!

Our dedicated staff handles cases nationwide.